Archive for February, 2010

How it Asset Management Can Save You Money

Saturday, February 27th, 2010

Proper management of your IT assets can help you save money and reduce your overall IT costs. According to IAITAM, proactive IT asset management can reduce your IT costs by up to 25%. By knowing which computers and software are used across your company, and matching the inventory information against your financial and contractual records you can make better IT decisions and get more out of your IT budget. IT Asset Management provides the following benefits:

1. Gain control over your assets, know which assets exist on your network, their configuration and the changes to these assets. A good asset management system would help you easily analyze the information to make decisions.

2. Implement procedures that will save you money a good IT asset management system would help you create and enforce policies and procedures that will save you money. You can implement software usage policies, standard hardware configurations, asset request processes and other processes that would help you extract more value from your assets.

3. Make better IT decisions by organizing your IT assets inventory and aligning it with your financial records and contracts you can better IT decisions. For example, you can better prepare for a contract renewal by knowing what you actually use and need to renew, what terms you negotiated in the previous contract or which computers are part of a hardware lease that is expiring soon.

4. Reduce help-desk and support costs by providing your support personal with detailed asset configuration you help them provide quicker issue resolution, and reduce your IT support costs.

5. Detect risks to your IT assets – analyze your IT assets to detect any potential risks such as missing security patches or improper anti-virus / anti-spyware protection.

6. Ensure regulatory and software license compliance.

To learn more about IT Asset Management for Small Business owners, and how getting started has become easier with on-demand IT Asset Management, visit SAManage at www.SAManage.com today and sign-up for a free 30-days trial of our service.

Project Managers Need To “Manage The Boss”

Friday, February 26th, 2010

Most people have one. Yet attending to their demands and idiosyncrasies can be nerve-wracking. Wise people engage good boss management strategies. After all, bosses are not exalted and invincible gods. They are human beings with special roles and authority as well as the requisite levels of human weaknesses, problems and pressures.

Assess Leadership Style

Recognize leadership skills inherent in your own boss. This assists you to better understand your boss. You also benefit by becoming a better manager.

Leader #1: The Press Leader

These leaders pretend to be drill sergeants. Low self-esteem and a strong fear of failure drives them. They are impressed by outward displays of project management and busyness.rather than by results. The leader treats people as expeditors who obey orders. They tolerate no mistakes. Trivial details snare their energies and attention. They oversupervise and manage by punishment.

How to handle The Press Leader: Quickly discover on-the-job limits. Determine whether your boss is simply tough or ruthless. The tough leader precisely delegates authority balanced with appropriate responsibility. The ruthless one disregards human factors. If you choose to resist the press leader, do it privately, not within view of colleagues. This way your leader will not lose face. Support your position with plenty of evidence. Otherwise you lose.

Leader #2: The Laissez-Faire Leader

This leader abandons staff. These leaders provide little or no support in tough times. They stipulate little of what is expected of employees. They provide virtually no project management guidance on how to accomplish tasks. While the Press Leader may hover over an employee’s shoulder, this leader does nothing to train or guide. The Press Leader overmanages. The Laissez-Faire Leader overlooks.

Managing The Laissez-Faire Leader: The individual who is self-motivated and needs little praise will work well under this type of leader. This leader craves facts such as costs, statistics and research findings. Provide these facts and figures for your boss, while at the same time trying to stress some human elements. Encourage your boss to clarify exactly what is to be accomplished.

Leader #3: The Participatory Leader

The Participatory Leader is adept at communication procedures. Under this type of boss, employees are given precise feedback and recognition when deserved. The Participatory Leader strives to involve employees in the assessment process. He or she is inspirational and innovative. The Participatory Leader customizes the type and amount of feedback required for each employee.

Managing The Participatory Leader: The most effective way of dealing with the Participatory Leader is to feed back the same techniques that he or she uses with subordinates. Keep them informed of what does and does not work. Since this type of leader is interested in results, your opinions will be heeded.

Leader #4: The Develop Leader

This leader goes a step beyond the Participatory Leader. The Develop Leader fosters staff self-esteem, autonomy and competence. Techniques for success are isolated and taught to subordinates as the need arises. The Develop Leader empowers staff and nurtures a feeling of reverence, not in the boss, but in employees themselves.

There is often a high staff turnover rate for employees of develop leaders. But it is a good one because it is upward. Because this type of leader creates such a high level of competence amongst the ranks through professional development and project management, there is always someone to take over when someone moves up.

Keep Your Boss Happy

? Learn what your boss expects and values.
? Strive for high quality results.
? Solve as many problems as possible without the help of your boss.
? Keep your boss informed.
? Be your strongest critic.
? Get regular feedback from your boss.
? Differ with your boss only in private.
? Save money and earn revenue.
? Be a good leader yourself.
? Promote only valuable ideas.
? After all. Your boss is not interested in the storms you encountered, but whether you brought in the ship.

Riding the Emotional Rollercoaster of Entrepreneurship

Friday, February 26th, 2010

Remember the first time you rode a rollercoaster? You waited in line with trepidation, smiling nervously to your family, friends or those around you, hoping that no one could sense the butterflies in your stomach. As you got in the car and strapped in for your ride, you wondered how secure the safety belt really was. You were scared and excited about what would come as the car slowly inched up the hill before the first big drop. You wondered if it was really such a good idea getting on this ride, and maybe even said a quick prayer. When the car started downhill and picked up speed, you let out your best Hollywood scream as you sped over bumps and turns and flipped head over heels. You alternated between feelings of delight and feelings of horror and everything in between. You felt more terrified and exhilarated than you ever had before in your life. By the time your car slowed down and stopped at the terminal, your cheeks were flushed by the rush of it all. You barely knew where you had been, but you were happy you did it and wished it werenâ??t over so quickly. As a business advisor, I know that the emotional rollercoaster ride of entrepreneurship can be tough, but just like an actual rollercoaster, there are unexpected twists and turns, thrills and excitement to be gained from entrepreneurship that make it all worth the ride. Whether youâ??re just starting out or youâ??ve already established a business of your own, here are some things to keep in mind on your ride.

1 â?? You Canâ??t Have the Ups Without the Downs

Business by nature is cyclical. Realize that it will not all be rosy. There will be ups and downs; it is just part of the game. There has never been a business built that didnâ??t face setbacks and hardships. Not one. There will be good days and bad, but if you maintain focus on your goals and work towards them every day, and continue to make progress by listening to feedback and improving, you will get through the bad. You will get out of the dip and start climbing up again. When youâ??re feeling like things are down, it is a sure sign that an up is just around the corner. You just need to keep the momentum moving forward long enough to get to it.

2 â?? Enjoy the Moment and Keep Your Eyes Open

Time flies, when you are on a rollercoaster and when you are a business owner. When I worked in corporate America, it seemed like it took forever for Friday to come along, but when you own a business the weeks start to fly by and it is Christmas before you know it. If you donâ??t stay alert, and on task, and follow a plan, you will be wondering where the time went, and why you still havenâ??t gotten around to doing what you meant to do. Enjoy the moments that you live every day. Even if you wish you had more money, more clients, more staff, you need to find happiness in the now. Instead of constantly asking, why is this taking so long, and looking forward to the future, think of all the wonderful things you have right now, and enjoy the present moment. Businesses, like children, grow up fast, so donâ??t forget to enjoy the baby days. This will make you a lot more eager to get out of bed in the morning. When you are alert to what is going on in the moment feeling thankful for what you have, you will be able to attract more good things into your life.

3 â?? Keep Getting On Board

With any job that does not have a guaranteed return on investment; you must keep proactively putting forth effort and work. While you may not experience the immediate gratification that you desire, work put forth can come back to you when you least expect it, just like a tax return in the mail. While your time is valuable and should not be wasted, doing work now can turn into profits later. Business is about taking a long-term view, so realize that you may have to go around a few times before you start reaping the returns, but it will be worth it when you do.

4 â?? Let Go

Lastly, have fun. Entrepreneurship and rollercoaster rides can be scary, but they can also be wildly fun. The uncertainty of what tomorrow will bring is what makes the business journey so exciting, so instead of lamenting your lack of success now, let go and enjoy the ride. Make good plans and put good control systems in place to monitor your progress, but ultimately you have to put your business out there and see what the marketplace thinks.

Entrepreneurs are like rollercoaster junkies; the ones that build a successful business like to experience the thrill over and over again by always tackling new ventures. For more information about how you can build your business with the help of a supportive team, visit www.flourishingbusiness.com.